Privacy Policy

Who we are

This website is operated by Sophie Barr, trading as Sophie Barr Pilates. Sophie is the data controller for personal information collected through this website.

If you have any questions about this policy or how your data is handled, you can contact Sophie directly:

What information we collect

When you submit the enquiry form on this website, we collect the following personal information:

• Your name
• Your email address
• Your phone number (if provided)
• Your class preferences and any health information you choose to share in your message

We do not collect any payment information through this website.

How we use your information

The information you submit through the enquiry form is used solely to respond to your enquiry, assess which class would be most suitable for you, and communicate with you about joining a class.

We will not use your information for any other purpose without your explicit consent. We will not sell, share or pass your personal data to any third party for marketing purposes.

Lawful basis for processing

We process your personal data on the basis of legitimate interests — specifically, to respond to your direct enquiry about our services. Where you share health information with us, this is processed on the basis of your explicit consent, which you give by choosing to include it in your message.

How your data is stored

Enquiry form submissions are processed by Formspree, a third party form processing service, and delivered to Sophie's email inbox. Formspree is GDPR compliant and processes data in accordance with its own privacy policy.

Once received, your enquiry details are stored in Sophie's email system and any associated notes. We retain your contact details for as long as you are an active client or enquirer. If you do not go on to join a class, your information will be deleted within 12 months of your enquiry.

Your rights

Under UK GDPR you have the following rights in relation to your personal data:

• The right to access — you can request a copy of the personal data we hold about you
• The right to rectification — you can ask us to correct any inaccurate information
• The right to erasure — you can ask us to delete your personal data
• The right to restrict processing — you can ask us to limit how we use your data
• The right to object — you can object to us processing your data in certain circumstances
• The right to data portability — you can request your data in a portable format

To exercise any of these rights, please contact Sophie by email at hello@sophiepilates.co.uk. We will respond within 30 days.

If you are not satisfied with how we handle your data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.

Cookies

This website uses cookies. A cookie is a small text file placed on your device when you visit a website.

Essential cookies are required for the website to function correctly. They do not track you and cannot be declined.

Analytics cookies help us understand how visitors use the site. These may include Google Analytics. These cookies are only set if you accept cookies.

Marketing cookies may be used in future to help deliver relevant advertising on platforms such as Google, Facebook and Instagram. These cookies are only set if you accept cookies.

You can accept or decline non-essential cookies using the banner that appears when you first visit the site. You can change your preferences at any time by clicking Cookie Preferences in the footer of any page.

For more information about cookies and how to manage them, visit aboutcookies.org.

Third party services

This website uses the following third party services which may process personal data:

• Formspree — processes enquiry form submissions. Formspree Privacy Policy
• Google Fonts — serves the typefaces used on this website. Google may collect limited technical data. Google Privacy Policy
• Google Analytics (when enabled) — website analytics. Only active if you have accepted cookies. Google Privacy Policy

Changes to this policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated date. We encourage you to review this policy periodically.